Wrekin Road Runners
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Privacy Statement

How We Use and Store Your Data

Wrekin Road Runners (the Club) is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Wrekin Road Runners is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club or participate in discussion boards on social media. The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender (Athletics Data). We may also hold the name and telephone number of individuals you designate as emergency contacts.
Why we need your personal data
The reason we need your Athletics Data is to be able to administer your membership and provide the membership services you are signing up to when you register with the Club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
For training and competition entry
  • sharing personal data with club coaches or officials to administer training sessions;
  • sharing personal data with club team managers to enter events;
  • sharing personal data with facility providers to manage access to the track or check delivery
    standards; and
  • sharing personal data with leagues, county associations (and county schools’ associations)
    and other competition providers for entry in events.
    For membership and club management
  • processing of membership and payments;
  • sharing data with committee members to provide information about club activities,
    membership renewals or invitation to social events;
  • sending club surveys to improve your experience as a club member
  • providing information regarding availability of club kit
  • sending the club newsletter promoting club activity; and
  • publishing of race and competition results
    On occasion we may collect personal data from non-members (e.g. such as any non-member participant in a couch to 5k programme. This information will be stored until the end of the active membership year and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.​
The Club has a Facebook group which all members are free to join. If you join this group, please note that Facebook have their own privacy policies and that the Club does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
Who we share your personal data with
When you become a First Claim member of the Club, you will also automatically be registered as a member of England Athletics Limited. We will provide England Athletics Limited with your Athletics Data which they will use to enable access to the MyAthletics portal. England Athletics Limited will contact you to invite you to sign into and update your MyAthletics portal. You can set and amend your privacy settings from the MyAthletics portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics Limited, please contact dataprotection@englandathletics.org.
The Club does not supply any personal data it holds for this purpose to any other third party. The Club uses selected third party providers to process membership data and subscription payments. These third party providers are based in the UK and have privacy policies in place to comply with the requirements of GDPR. The Club also uses PayPal to collect money from sale of club kit. Personal data provided whilst using PayPal is subject to PayPal’s data protection policies.
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Athlete data may be updated at any time by logging on to your personal account with PaySubsOnline. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account, in line with England Athletics Limited’s retention policy. Your data is not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.
Questions?
If you have any questions about this privacy policy or the data you have provided to the Club, please email info@wrekinroadrunners.net

Wrekin Road Runners - Simply The Best!

Email: info@wrekinroadrunners.net

Members Log In
  • Home
  • Our Races
    • Wrekin Relay Challenge 2022
  • Join Us/Contact Us
  • Running
    • Weekly Organised Runs
    • Run Leaders 2022
    • Race Reports >
      • Race Reports 2019 >
        • Race Reports March 2019
        • Race Reports April 2019
        • Race Reports May 2019
        • Race Reports June 2019
        • Manchester 2019 Special
      • Race Reports 2018 >
        • Race Reports January 2018
        • Race Reports February 2018
        • Race Reports March 2018
        • Race Reports April 2018
        • Race Reports May 2018
        • Race Reports June 2018
        • Race Reports July 2018
        • Race Reports October 2018
      • Race Reports 2017 >
        • Race Reports February 2017
        • Race Reports March 2017
        • Race Reports April 2017
        • Race Reports May 2017
        • Race Reports June 2017
        • Race Reports July 2017
        • Race Reports August 2017
        • Race Reports October 2017
        • Race Reports September 2017
        • Race Reports November 2017
        • Race Reports December 2017
      • Race Reports 2016 >
        • Reports and Results - January to March 2016
        • Reports and Results May 2016
        • Reports and Results - June 2016
        • Reports and Results - July 2016
        • Reports and Results August 2016
        • Reports and Results September
        • Race Reports October 2016
        • Race Reports November 2016
        • Race Reports December 2016
      • Reports Archive
    • Couch to 5K 2022
    • London Marathon
  • Club Zone
    • Membership
    • Store >
      • Ladies' Kit Store
      • Men's Kit Store
      • Ice Tags
      • Kit FAQ
    • Members Profiles >
      • Pauline Kesek
      • Martyn Bidgood
      • Andy Smith
      • Sunin Patel
      • John Smart
      • Steve Gill
      • Kathy Ling
      • Jennifer Harrower
    • Member Benefits and Links
    • Committee 2022/2023
    • In the Community
    • Club History
    • Our Constitution
    • Privacy Statement